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Agenda 25-05-11

PORTHCAWL ST. SEBASTIEN TOWN TWINNING ASSOCIATION.

Notice of the Annual General Meeting to be held at the Hi-tide Inn on Wednesday 25 May 2011 at 7:30 p.m.

If you wish to nominate yourself or any other member ( subject to their signed consent) for election to the committee please inform the Secretary, Caroline David, 6 Seabank Ct. Porthcawl CF36 3AQ, in writing by Friday 20 May, indicating for which post you wish to be considered or email This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

All posts may be contested. We are particularly seeking a nomination for the post of publicity officer which is vacant. Also our Secretary has indicated her wish to stand down in favour of someone with access to up to date IT facilities/ programmes - job share would be considered- for further discussion contact Caroline 01656771657

All other officers have indicated a willingness to continue in post.

Agenda
1.Apologies for absence.
2.Approval of Minutes from last AGM 28 April 2010.(to follow)
3.Matters arising from minutes.
4.Chairman’s report.
5.Treasurers report.
6.Membership Secretary.
7.Election of Officers – Secretary to take the Chair.

  • - Chair
  • - Secretary
  • - Treasurer
  • - Membership Secretary
  • - Publicity Officer

8.Appointment of Auditor.
9.Confirmation of Mayor to act as President.
10.Town Councils nomination for representative.
11.Any other business.

The secretary will produce notices, agendas, minutes and arrange venues for all meetings/events, produce as required various schedules using MS word and Excel, and ensure all members receive notice of the Associations meetings and activities. Deal with all Respond to all mail.

The position of publicity officer will involve production of the newsletter using copy submitted by the committee and members, production of articles for the press and posters to promote the activities of the Association. They will also review all websites to ensure they are current and amend or contact webmaster as is relevant to update. Promote the Association to other community organisations.

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